Guidelines for Digital Newspaper Preservation Readiness

March 2014

Libraries and other cultural memory organizations curate a substantial body of digital newspaper content. The genesis of these collections is often a series of iterative and cumulative digitization and born-digital acquisitions with idiosyncratic and ad-hoc data storage structures that vary radically in their file types, structures, and metadata. These institutions have limited resources to expend on the normalization or restructuring of their legacy digital content.

How can curators effectively and efficiently prepare their existing digitized and born-digital newspaper collections for preservation?

The NEH-funded Chronicles in Preservation project has produced a set of Guidelines that explicitly differentiate between the essential and the optimal in preservation readiness activities and that document the incremental steps that institutions may take to move from the essential to the optimal level of preservation readiness for their digital newspapers.

If institutions believe that they are incapable of readying their content for preservation according to emerging standards and guidelines, they may not take any action at all. If they instead can engage in an incremental process that allows them to begin preserving content now, while slowly and steadily building toward an optimal level of preservation readiness, they will be more likely to participate in preservation activities now.