Administrative Coordinator

Administrative Coordinator
Exempt full-time position, responsible to Educopia Institute Business Manager*

Job Purpose:

The administrative coordinator will deliver essential coordination and support as part of a small, dynamic, and fully remote team. Working across Educopia’s three affiliated communities and our research division, the individual recruited for this position will perform a wide range of functions that include scheduling, project coordination, data entry (accounting, CRM), travel arrangements, event arrangements, and note-taking. The ideal candidate will have a strong work ethic and will be professional, responsive, and highly organized. The ideal candidate will also be a self-starter who enjoys independence and variety in their work, including working with several individuals across a large portfolio of projects that span multiple topical areas.  They will also share our passionate belief in the importance of collaboration and community building across libraries, archives, and museums.

Responsibilities Include:

  • Manage Executive Director’s emails and calendar
  • Schedule and coordinate appointments and meetings
  • Data entry 
  • Invoicing 
  • Note-taking (including periodic transcription)
  • Organizing expense reports and reimbursements
  • Maintain electronic filing systems
  • Formatting documents 
  • Contributions to Educopia-wide planning and goal-setting
  • Support for research, publications, and outreach
  • Occasional support for travel and events
  • Administrative and troubleshooting tasks associated with various platforms (Google Suite, LastPass, Slack, AWS)


Bachelor’s Degree preferred and proven work experience in a related field. Excellent attention to detail, able to communicate effectively and professionally, and provide flexible support on a wide variety of administrative tasks.

Preferred Qualifications:

Familiarity with the following technologies and programs: Google Suite (Calendar, Email, Drive, etc.);; Zoom; Slack; Asana; Salesforce; WordPress. Familiarity with bookkeeping and invoicing.

Compensation and Application

Salary range is $32,000-$42,000/year, commensurate with experience, with additional funding for professional development and travel. Benefits include 24 vacation days per year (accruing monthly) and 11 paid holidays, as well as insurance options and retirement match options.

Please submit a resume, cover letter, and three professional references to Emma de Francisco at


We will begin reviewing applications on February 7th, and we will continue to welcome applications until the position is filled.

Work Environment

Educopia Institute is a distributed team, and applicants must be able to work remotely. Success in working in a geographically distributed, collaborative, and research-intensive environment requires a demonstrated ability to accomplish timely, high-quality work, handle a variety of duties, adapt to changing priorities, work successfully in a team, and communicate effectively with all segments of an extended community.

About Educopia

The Educopia Institute’s mission is to empower collaborative communities to create, share, and preserve knowledge. Educopia is committed to the constant and sustaining presence of maintenance and care—for both people and things—in the work we do. For more information about our organization, please visit Any questions related to the position, please email


Educopia Institute is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, sexual orientation, religion, national origin, age, disability, veteran status, genetic data, or other legally protected status.

*This is an exempt position.  Employees in this position are paid a salary on a monthly basis and are not eligible to receive overtime pay.