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Administrative Support Specialist

Exempt Full-time, Remote Position*
Salary Range: $39,000 – $47,000
Responsible to: Business Manager

Job Description:

The Administrative Support Specialist will deliver essential coordination and support for our dynamic nonprofit organization. Reporting directly to the Educopia Business Manager, the Administrative Support Specialist will perform a wide range of operational support functions including invoicing, assisting with payroll and benefits processing, updating business-related documentation, scheduling, supplies and equipment purchasing, and support for events and future travel. The ideal candidate will have a strong work ethic and will be professional, responsive, and highly organized. The ideal candidate will be a self-starter who enjoys independence and variety in their work while also thriving in a highly collaborative environment. We expect all candidates to demonstrate empathy and intentionality in their interpersonal communications.

Job Responsibilities Include:

  • Manage invoicing (ie, tracking invoices, initiating approval process, follow-up on all outstanding payments, processing reimbursements) ensuring that all contractors and clients are paid in a timely fashion
  • Assist Business Manager in coordinating HR-related activities, including payroll, benefits, scheduling interviews and onboarding for new staff and contractors
  • Assist Business Manager in updating business documentation and communicating those updates to the staff
  • Assist with purchasing supplies and equipment
  • Assist in scheduling for: Executive Director, Board, and other team members with multi-organizational, complex group polling, as well as events
  • Able to learn new systems and platforms quickly, and troubleshoot as needed

Qualifications:

Bachelor’s Degree preferred and proven work experience in a related field. Excellent attention to detail, ability to communicate effectively and professionally, and provide flexible support on a wide variety of administrative tasks.

Preferred Knowledge, Skills, and Experience:

Familiarity with the following technologies and programs: Google Suite (Calendar, Email, Drive, etc.); Bill.com; Zoom; Slack; Asana; AirTable, WordPress. Familiarity with bookkeeping and invoicing.

Compensation, Development, and Application

Salary range is $39,000-$47,000/year, commensurate with experience. Benefits include 24 vacation days per year (accruing monthly) and 11 paid holidays, as well as insurance options and retirement match options. The person hired in this role will also be provided with a computer stipend to set up their remote workspace. 

Educopia supports its staff members in developing their professional skills. Professional development may include third-party training or workshops, staff-to-staff training and peer learning, and encouragement to read/research tools and resources that will contribute to their professional success.

Application

Please submit a resume, cover letter, and three professional references to Racquel Asante at hr@educopia.org.

Timeline

We will begin reviewing applications on February 14th 2022, and will continue to welcome applications until the position is filled.

Work Environment

Educopia Institute is a distributed team, and applicants must be able to work remotely. Success in working in a geographically distributed, collaborative, and research-intensive environment requires a demonstrated ability to accomplish timely, high-quality work, handle a variety of duties, adapt to changing priorities, work successfully in a team, and communicate effectively with all segments of an extended community.

About Educopia

Educopia Institute empowers collaborative communities to create, share, and preserve knowledge. In all of our work, we encourage knowledge sharing and network building across institutions, communities, and sectors. Our strengths include change management, governance modeling, sustainability planning, workflow design and analysis, policy development, facilitation, strategic communications, event planning & management, and applied research projects that benefit our affiliated communities and the broad field of information management.

For more information, about our organization and strategic vision please visit our website at http://www.educopia.org

Educopia Institute is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. We also believe that traditional hiring and recruitment practices disproportionately impact the most marginalized people in society in negative ways, including people of color, people from working class backgrounds, women, and LGBTQIA people. Because we believe that collective action is most powerful in creating change when it is informed by many different lived experiences, we strongly encourage applications from people with these identities or who are members of other marginalized communities.